Status Report Template
Keep track of your team’s status and resolve issues together.
About the Status Report Template
A status report should ideally prove a change happened over time. Want to outline the current state of your project? That sounds like a project status report.
The status report emphasizes and maps out a project’s chain of events. If you’re a project manager, you can use this report to keep historical records of project timelines. Ideally, any project stakeholder should be able to look at a status report and answer the question, “Where are we, and how did we get here?”
This template is only a starting point. You can also customize the name of this template according to team values or behaviors you want to prioritize, such as “progress report,” or “situation report,” or “implementation report.”
What is a status report?
A status report summarizes how your project is progressing against a projected plan or outcome. It can include a summary of your project or initiative, delivery dates, and any obstacles or outstanding action items.
It can be a quick and systematic way to:
Encourage stakeholder buy-in
Make project milestone progress transparent
Identify and correct roadblocks before they happen
When to use a status report
A status report can be weekly or monthly at a CEO- or team-level. How often you send out a status report depends on who needs to be aware of your team’s highlighted milestones and accomplishments.
A weekly status report is usually created on short notice for a team, its manager, and a key stakeholder.
A monthly status report can reassure high-level managers that projects remain under control. High-level information can include confidence levels, timelines, and risks or roadblocks. There should be no surprises, whether they are problems or big wins.
A CEO-level status report drives buy-in and visibility from the top level of the company. You can include a Frequently Asked Questions (FAQs) section to demonstrate how your team proactively responds to questions.
For busy teams handling multiple projects, a separate monthly team status report can focus on resource allocation. This approach can help managers allocate time and resources to the right people for the right projects.
Create your own status report
Making your own status reports is easy. Miro’s infinite canvas is the perfect place to create and share them. Get started by selecting the status report template, then take the following steps to make one of your own.
1. Clarify your project goals
This includes your project themes, milestones, deliverables, and team members who will be involved. Ask questions, too: “How do we measure success? What challenges might we face? What should we try to learn from this?”
2. Set up your Objectives and Key Results (OKRs)
Keep things time-boxed and be transparent when filling in the details: what are the key goals for your set time frame? If you haven’t already set up team OKRs, try our template [link to OKR template here].
3. Get your team involved
Invite your team to collaborate on the template with status and updates, depending on what they have ownership of. What's on track? What’s at risk? What tasks are complete? What’s coming up?
4. Make changes as needed together with your team
Encourage team members to share the status report with everyone. You can link out to other documents or resources for inspiration or highlight someone’s contribution with a sticky note. Once you finish the project, send a final summary report to your team.
Get started with this template right now.
Product Roadmap Template
Works best for:
Product Management, Roadmaps
Product roadmaps help communicate the vision and progress of what’s coming next for your product. It’s an important asset for aligning teams and valuable stakeholders – including executives, engineering, marketing, customer success, and sales – around your strategy and priorities. Product roadmapping can inform future project management, describe new features and product goals, and spell out the lifecycle of a new product. While product roadmaps are customizable, most contain information about the products you’re building, when you’re building them, and the people involved at each stage.
Value Chain Analysis Template
Works best for:
Leadership, Strategic Planning, Workflows
First coined by Harvard Business School professor Michael Porter, the value chain analysis helps your team evaluate your business activities so you can find ways to improve your competitive advantage. A value chain is a set of activities that a company performs in order to deliver a valuable product from start to finish. The analysis itself allows your team to visualize all the business activities involved in creating the product—and helps you identify inefficiencies, bottlenecks, and miscommunication within the process.
MoSCoW Matrix Template
Works best for:
Ideation, Operations, Prioritization
Keeping track of your priorities is a big challenge on big projects, especially when there are lots of deliverables. The MoSCoW method is designed to help you do it. This powerful technique is built on a matrix model divided into four segments: Must Have, Should Have, Could Have, and Won’t Have (which together give MoSCoW its name). Beyond helping you assess and track your priorities, this approach is also helpful for presenting business needs to an audience and collaborating on deliverables with a group of stakeholders.
Product Positioning Template
Works best for:
Marketing, Product Management, Desk Research
For better or for worse, your company’s chances for success hinge partially on your market. As such, before you start building products and planning strategies, it’s a good idea to conduct a product positioning exercise. A product positioning exercise is designed to situate your company and your offering within a market. The product positioning template guides you to consider key topics such as defining your product and market category, identifying your target segment and competitors, and understanding your key benefits and differentiation.
UML Class E-Commerce System Template
Works best for:
UML
The UML Class E-Commerce System Template streamlines the process of creating and visualizing the class structure of an e-commerce system. It provides a comprehensive framework that includes typical online shop features such as product listings, inventory management, shopping carts, orders, payments, and shipping details. This template facilitates a clear understanding of how these elements interact during an online sales transaction, making it an invaluable tool for teams working on e-commerce projects. By using this template, teams can save time, enhance collaboration, and ensure that their system architecture is robust and efficient, ready to adapt to their business's evolving needs.
Objectives and Key Results (OKRs) Template
Works best for:
Leadership, Strategic Planning, Project Planning
Clarity, focus, and structure — those are the key ingredients to feeling confident in your company’s directions and decisions, and an OKR framework is designed to give them to you. Working on two main levels — strategic and operational — OKRs (short for objectives and key results) help an organization’s leaders determine the strategic objectives and define quarterly key results, which are then connected to initiatives. That’s how OKRs empower teams to focus on solving the most pressing organizational problems they face.