Event Planning Template
Host smooth running events with this Event Planner. Coordinate all the key elements of your event with confidence and ease, and ensure you have all the details to achieve best results up until your event date.
About the Event Planning Template
To help plan your important events, you need a template flexible enough to keep up with changes right up to the last minute. Different teams will be coordinating lots of moving parts at any given time.
Depending on how close you are to the event date, your team can find it helpful to use an event planning template, which offers the freedom to start planning on a macro-level. You can get more specific and micro-level as your timeline to the big day shrinks.
What is an event planning template?
Whether you’re planning a product launch, fully remote conference, or milestone event, use an event planning template to serve as a visual checklist and map all the details you need to consider before the big day.
By mapping out different sections – from the marketing plan, to the agenda, to snacks and swag for guests – you and your team can focus on the details most important to your functions, and collaborate as needed when overlaps occur. The template is an adaptable way to make sure the creative and strategic vision of your event doesn’t get lost in the details.
When to use an event planning template
After you’ve brainstormed with your team about your event’s purpose, what you want to achieve with the event, and what planning resources are available to you, use the template to plan out the details.
The event planning template isn’t just for “before” stages of the event. It can also be used to evaluate the event after it took place. You can also publish a series of post-event content to keep the conversation alive, even after the real-time event has wrapped up.
How to fill in the event planning template
Customizing your own event plan is easy with Miro. Get started by selecting the event planning template, then take the following steps to make it your own:
1) Decide your target date. Use a weekly or monthly calendar to get a sense of when might be the best time to set your event, and how long you’d like it to last.
2) Figure out your space requirements. Determine how big of a space you'll need to accommodate all your expected attendees. If your event is online-only, geography may not be a barrier, but there are still time zones and capacity to consider. How many people, realistically, would you be able to host at once, in real time?
3) Plan your marketing and promotions. How will people know about your event? What digital channels or communities will keep them updated about important details? Rely on your marketing and content experts to map out a realistic sequence that keeps people aware and interested, encouraging them to commit to showing up on the day.
4) Map out your event schedule. How will everything run on the day? Who will act as keynote speakers, workshop facilitators, and other roles? Mock up schedules, point out who’ll be giving speeches, any entertainment planned for break times, and other key details in your agenda and content section.
5) Plan for extras, like refreshments, snacks, and event merch. Will you have sponsors mail out custom swag that your speakers and attendees can hold onto? Explore your options here as early as possible to create a memorable event experience.
Get started with this template right now.
Project Planning Template
Works best for:
Project Management, Project Planning
A project plan is a single source of truth that helps teams visualize and reach project milestones. Project plans are most useful when you outline the project’s “what” and “why” to anyone who needs to give you project buy-in. Use a project plan to proactively discuss team needs; expectations; and baselines for timeline, budget, and scope. The plan will also help you clarify available resources before you kick off a project, as well as expected deliverables at the end of the project.
All-in-one PI Planning
Works best for:
Agile
The All-in-one PI Planning template streamlines the SAFe Program Increment (PI) Planning process by providing a comprehensive framework for teams to collaboratively plan and align on objectives and dependencies. It integrates essential elements such as PI Objectives, Team Breakouts, and Program Board, enabling teams to visualize, prioritize, and coordinate work effectively. This template empowers Agile Release Trains to deliver value predictably and efficiently, driving alignment and synchronization across the organization.
Business Plan Template
Works best for:
Strategy & Planning
The Business Plan Template not only streamlines the complex task of crafting a business plan but also enhances collaboration and creativity. Whether you're a seasoned entrepreneur or just starting, Miro's Business Plan Template offers a practical, comprehensive solution to turn your business ideas into actionable strategies.
Daily Standup with Jira Template
Works best for:
Daily Standup
The template is designed to improve team collaboration and streamline daily stand-up meetings by integrating Jira with Miro. This template transforms stand-ups into visual, interactive sessions, enabling teams to see real-time status updates and automatically sync changes with Jira. The key benefit of this template is its seamless integration, ensuring that all relevant information is centralized in one place. This fosters a more engaging and inclusive environment for team members, while also saving time and reducing the risk of miscommunication.
Soccer Retrospective
Works best for:
Agile Methodology, Retrospectives, Meetings
The Soccer Retrospective template offers a sports-themed approach to retrospectives, using the game of soccer as a metaphor for teamwork and strategy. It provides elements for reflecting on past performances, analyzing strengths and weaknesses, and setting goals for improvement. This template fosters a competitive yet collaborative spirit, encouraging team members to work together towards common objectives. By leveraging the metaphor of soccer, the Soccer Retrospective empowers teams to refine their tactics, enhance communication, and achieve their goals effectively.
Retrospective - Summer
Works best for:
Retrospectives, Agile Methodology, Meetings
The Retrospective - Summer template offers a seasonal and themed approach to retrospectives, perfect for capturing the spirit of summer. It provides elements for reflecting on achievements, experiences, and goals amidst the summer backdrop. This template enables teams to relax, recharge, and recalibrate their efforts for the upcoming season. By promoting reflection and rejuvenation, the Retrospective - Summer empowers teams to celebrate successes, learn from setbacks, and embark on new adventures with renewed energy and enthusiasm effectively.